TERMS & CONDITIONS: THE WAY WE DO BUSINESS
Please print this page, review it and sign it at bottom. Return it to A White Orchid Wedding via fax at (808) 242-6853 or by mail to PO Box 2696, Wailuku HI 96793. It is our policy to see to it that you are satisfied. Please feel free to discuss any changes or additions to your event arrangements as they arise.
Reservations will not be confirmed until receipt of a non-refundable deposit in the amount of $750 is received by White Orchid Maui Weddings. If you are also planning a reception, an additional deposit of $750 is required. Please mail your deposit to A White Orchid Wedding, Inc., P.O. Box 2696, Wailuku, Maui, Hawaii 96793. Payment may be made by personal check, money order or traveler’s checks. As an additional service we also accept Visa and MasterCard. We will also require a credit card number to secure your booking.
Additional deposits may be required to secure locations, rentals and/or other vendors or services. You will be notified of these requirements should they apply. These additional deposits are also non-refundable upon receipt as required by the site provider or sub-contractor. Should you wish to secure a wedding site or service at this time, please indicate the location and/or vendor you wish to secure and we will immediately send you all documentation and deposit requirements for same. Indicate Service(s) / Location(s) here:
A White Orchid Wedding, Inc. charges a 20% coordination fee on all services and goods provided. All packages already include this fee. Any changes or additions will be subject to this fee. All sales are subject to current State of Hawaii sales tax.
Final payment of remaining balance due on your event is due NO LATER than 45 days prior to the scheduled event date. Out-of-state checks will not be accepted closer than 45 days prior to your function. Changes to wedding packages, services or items reserved are acceptable up until 45 days prior to your event. If changes are made regarding vendors or locations that have been secured with a deposit, this deposit may be forfeited. All deposits/payments will become non-refundable 45 days prior to your event date. Any additions to a wedding package are acceptable provided we are able to secure the services requested within this time frame. Your wedding order has been attached and is an integral part of this contract. SEE ADDENDUM “A”. If final payment is not received 45 days prior to your wedding date, client hereby authorized A White Orchid Wedding, Inc. to charge remaining balance on the credit card securing this reservation.
Any cancellations to wedding/event reservations must be made in writing to A White Orchid Wedding Inc. no later than 45 days prior to your event date. All deposits received by A White Orchid Wedding, Inc. and/or additional deposits for vendors, sites, rentals, etc. that secured services for your date will be forfeited. Event dates and/or deposits are non-transferable.
White Orchid Maui Weddings is a full service company. All services will be contracted on your behalf thorough White Orchid. All services provided by A White Orchid Wedding, Inc.. will be outlined in your “Addendum A” wedding event proposal which is an integral part of this contract. This addendum will serve as your checklist of items ordered, be sure to notify your coordinator if any changes arise so that we may revise your “Addendum A”. You may request use of vendors desired, however they must be approved and contracted by A White Orchid Wedding, Should the vendor requested not be approved by White Orchid, an alternate option will be suggested. (Example; A caterer without insurance, commercial kitchen, etc. would not be approved.)
The covenants and conditions contained in this Agreement shall apply to and bind the parties, their heirs, personal representatives, assigns and successors in interest.
TIME OF THE ESSENCE
Time is of the essence of this Agreement. In case any party shall fail to perform the agreements on such party’s part to be performed, at the time fixed for the performance of such respective agreements by the terms of this Agreement, the other party, at the election of such party, may terminate this Agreement and pursue all other available remedies for breech of contract.
CONTRACT AS INCLUDING ENTIRE AGREEMENT
This instrument embodies the whole agreement of the parties. There are no promises, terms, conditions or obligations other than those contained herein. This Agreement shall supercede all previous communications, representations or agreements, either verbal or written, between the parties.
In the event any party hereto shall bring suit, commence an arbitration, or hire an attorney to compel performance of or to recover for breach of any covenant, agreement or condition contained in this Agreement, the prevailing party shall be entitled to recover from the other party his/her/its costs and reasonable attorney fees.
It is the intention of the parties hereto that this Agreement and the performance hereunder, and all suits and special proceedings hereunder, be construed in accordance with, under and pursuant to the laws of the State of Hawaii, and in that action, special proceeding or other proceeding that bay be brought arising out of, in connections with, or by reason of this Agreement, the laws of the State of Hawaii shall be applicable and shall govern to the exclusion of the laws of any other forum, without regard to the jurisdiction in which any action or special proceeding may be instituted.
All controversies or claims arising out of, or relating to, this Agreement, or its breach, shall be settled by arbitration, in accordance with H.R.S. Chapter 658, and judgment on the award rendered may be entered in any court having jurisdiction. Either party desiring to submit an issue to Arbitration shall notify the other party of such desire in writing. The parties shall then agree within twenty-one (21) days of said request to a single arbitrator who will arbitrate all issues submitted to the Arbitrator pursuant to this paragraph. If the parties are unable to agree on an Arbitrator within the above said time-frame, then either party may submit a request to a Judge of the Second Circuit Court, State of Hawaii, for the appointment of an Arbitrator under this paragraph. As part of any judgment to be awarded by the Arbitrator, the Arbitrator may, in the Arbitrator’s sole discretion, award attorney’s fees and costs to the prevailing party. The cost of the Arbitrato4r shall be equally divided between the parties unless the Arbitrator has come to a reasonable belief that the position taken by either of the parties was frivolous and whereupon the Arbitrator may assess the Arbitrator’s fees and costs against the party whose position the Arbitrator deems frivolous.
PLACE OF SUIT
Any action at law, suit in equity, or other judicial proceeding, which may be filed to enforce the arbitration agreement as set forth in this Agreement or which may be instituted to enforce this Agreement or any portion thereof which is not subject to the arbitration requirement, if any, shall only be instituted in the courts of the Second Circuit, State of Hawaii.
This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.
NO PARTY TO BE DEEMED DRAFTSMAN
If an ambiguity shall appear in this Agreement, such ambiguity shall not be resolved by interpreting the Agreement against any party as the draftsman. The language of this Agreement shall be interpreted simply according to its fair meaning.
RELATIONSHIP OF THE PARTIES
This Agreement shall not be construed as creating a relationship of principal and agent between the parties to this Agreement nor creating a partnership, joint venture or association of any kind between the parties. It being the purpose and intent hereof to create only a contractual relationship between the parties.
This Contract, and the obligations of each of the parties as set forth herein, shall not be assignable by either party.
FACSIMILE AND/OR E-MAILED SIGNATURES
Facsimile and/or e-mail signatures on this Agreement shall be binding and effective for all purposes and treated in the same manner as physical signatures.
SUCCESSORS AND ASSIGNS
This Agreement is binding upon and inures to the benefit of the parties hereto and their respective heirs, personal representatives, administrators, successors and permitted assigns
Client’s Signature: ___________________________________ Date: _______________
Client’s Signature: __________________________________ Date: _______________
Mahalo Nui Loa for choosing A White Orchid Maui Weddings, we look forward to creating your very special day…